Accountant Portal Guide

The SaaniCare Accountant Portal provides comprehensive financial management tools for school accounting and billing operations.

Getting Started

Accessing the Portal

1. Visit the Accountant Portal at accountant.saanicare.dev
2. Sign in with your accountant account
3. Select your school

Dashboard Overview

The dashboard displays:

• Financial Overview: Key financial metrics
• Recent Transactions: Latest payments and invoices
• Outstanding Balances: Unpaid fees and balances
• Quick Actions: Common accounting tasks

Financial Management

Managing Payments

1. Go to “Payments”
2. View all payment transactions
3. Process new payments
4. Issue receipts
5. Handle refunds and adjustments

Invoice Management

1. Navigate to “Invoices”
2. Generate invoices
3. Send to parents
4. Track payment status
5. Manage overdue invoices

Accounts Receivable

1. Go to “Accounts Receivable”
2. View outstanding balances
3. Track payment history
4. Generate collection reports
5. Send payment reminders

Accounts Payable

1. Navigate to “Accounts Payable”
2. Manage vendor invoices
3. Process payments
4. Track expenses
5. Generate payment reports

Financial Reports

Profit & Loss Statement

Generate P&L reports:

1. Go to “Reports”
2. Select “Profit & Loss”
3. Choose date range
4. Generate report
5. Export to PDF/Excel

Balance Sheet

View balance sheets:

1. Navigate to “Reports”
2. Select “Balance Sheet”
3. Choose reporting period
4. Generate report

Cash Flow Statement

Track cash flow:

1. Go to “Reports”
2. Select “Cash Flow”
3. View cash inflows and outflows
4. Generate statement

Student Payment Reports

Generate payment reports:

1. Navigate to “Reports”
2. Select “Student Payments”
3. Filter by date, student, or status
4. Generate report

Billing Management

Fee Structures

Manage fee structures:

1. Go to “Billing”
2. Navigate to “Fee Structures”
3. Create or edit fee categories
4. Set pricing
5. Apply to students

Payment Plans

Manage payment plans:

1. Navigate to “Payment Plans”
2. Create installment plans
3. Assign to students
4. Track payment schedules
5. Manage defaults

Scholarships & Financial Aid

Handle financial aid:

1. Go to “Financial Aid”
2. Manage scholarships
3. Process applications
4. Track disbursements
5. Generate reports

Budget Management

Budget Planning

Create budgets:

1. Navigate to “Budgets”
2. Create budget categories
3. Set budget amounts
4. Track spending
5. Generate variance reports

Expense Tracking

Track expenses:

1. Go to “Expenses”
2. Record expenses
3. Categorize by type
4. Attach receipts
5. Generate expense reports

Integration & Exports

Accounting Software Integration

Export data:

1. Navigate to “Exports”
2. Select accounting software format
3. Choose date range
4. Export data
5. Import into accounting software

Bank Reconciliation

Reconcile accounts:

1. Go to “Reconciliation”
2. Import bank statements
3. Match transactions
4. Resolve discrepancies
5. Complete reconciliation

Settings

Account Settings

• Update profile
• Change password
• Manage preferences

Financial Settings

• Configure fiscal year
• Set currency
• Manage tax settings
• Configure payment methods

Best Practices

1. Regular Reconciliation: Reconcile accounts regularly
2. Document Everything: Keep detailed records
3. Backup Data: Export data regularly
4. Review Reports: Review financial reports monthly
5. Compliance: Ensure compliance with accounting standards

Troubleshooting

Common Issues

Payment not processing

• Check payment method
• Verify account balance
• Check payment gateway status

Report not generating

• Verify date range
• Check data availability
• Try different format

Export failing

• Check file format
• Verify data integrity
• Try smaller date range