Registrar Portal Guide

The SaaniCare Registrar Portal provides comprehensive tools for managing student enrollment, registration, and academic records.

Getting Started

Accessing the Portal

1. Visit the Registrar Portal at registrar.saanicare.dev
2. Sign in with your registrar account
3. Select your school

Dashboard Overview

The dashboard displays:

• Enrollment Statistics: Current enrollment numbers
• Pending Applications: New student applications
• Recent Registrations: Latest enrollments
• Quick Actions: Common tasks

Enrollment Management

Processing New Applications

1. Go to “Applications”
2. View pending applications
3. Review application details
4. Process applications
5. Approve or decline

Student Registration

1. Navigate to “Registration”
2. Create new student records
3. Enter student information
4. Assign to classrooms
5. Complete registration

Enrollment Status

1. Go to “Enrollment Status”
2. View all students
3. Track enrollment status
4. Update status changes
5. Generate reports

Student Records

Academic Records

1. Navigate to “Academic Records”
2. View student transcripts
3. Access academic history
4. Generate transcripts
5. Export records

Official Documents

1. Go to “Documents”
2. Manage student documents
3. Upload official records
4. Generate certificates
5. Archive documents

Transfers & Withdrawals

Student Transfers

1. Navigate to “Transfers”
2. Process transfer requests
3. Generate transfer documents
4. Update enrollment status
5. Notify relevant parties

Withdrawals

1. Go to “Withdrawals”
2. Process withdrawals
3. Complete exit procedures
4. Generate withdrawal documents
5. Archive records

Enrollment Reports

Enrollment Statistics

1. Navigate to “Reports”
2. View enrollment statistics
3. Track enrollment trends
4. Generate reports
5. Export data

Waitlist Management

1. Go to “Waitlist”
2. Manage waitlist
3. Track positions
4. Process waitlist offers
5. Generate reports

Settings

Enrollment Settings

• Configure enrollment periods
• Set enrollment limits
• Manage enrollment policies
• Configure application forms

Academic Settings

• Manage grade levels
• Configure academic sessions
• Set promotion criteria
• Manage transcripts

Best Practices

1. Timely Processing: Process applications promptly
2. Accurate Records: Maintain accurate student records
3. Documentation: Keep all documents organized
4. Compliance: Follow enrollment regulations
5. Communication: Keep parents informed

Troubleshooting

Common Issues

Application not processing

• Check required fields
• Verify document uploads
• Review application status

Can’t generate transcript

• Verify academic data
• Check grade completion
• Review student status

Enrollment status not updating

• Refresh page
• Check permissions
• Verify data entry