Transportation Portal Guide

The SaaniCare Transportation Portal provides comprehensive tools for managing school transportation, routes, and drivers.

Getting Started

Accessing the Portal

1. Visit the Transportation Portal at transportation.saanicare.dev
2. Sign in with your transportation coordinator account
3. Select your school

Dashboard Overview

The dashboard displays:

• Active Routes: Current bus routes
• Driver Status: Driver availability
• Vehicle Status: Fleet status
• Recent Requests: Transportation requests

Route Management

Creating Routes

1. Go to “Routes”
2. Click “Create Route”
3. Enter route details
4. Assign stops
5. Assign driver and vehicle
6. Save route

Managing Routes

1. Navigate to “Routes”
2. View all routes
3. Edit route details
4. Update stops
5. Manage schedules

Route Optimization

1. Go to “Route Optimization”
2. Analyze route efficiency
3. Optimize routes
4. Reduce travel time
5. Save optimized routes

Driver Management

Assigning Drivers

1. Navigate to “Drivers”
2. View all drivers
3. Assign to routes
4. Manage schedules
5. Track performance

Driver Communication

1. Go to “Communication”
2. Send messages to drivers
3. Receive route updates
4. Handle incidents
5. Coordinate changes

Vehicle Management

Fleet Management

1. Navigate to “Vehicles”
2. View vehicle inventory
3. Track vehicle status
4. Manage maintenance
5. Schedule inspections

Maintenance Tracking

1. Go to “Maintenance”
2. Schedule maintenance
3. Track repairs
4. Manage vendors
5. Generate reports

Student Transportation

Student Assignments

1. Navigate to “Student Assignments”
2. Assign students to routes
3. Manage pick-up/drop-off locations
4. Handle special needs
5. Update assignments

Transportation Requests

1. Go to “Requests”
2. View parent requests
3. Process requests
4. Assign to routes
5. Notify parents

Reports & Analytics

Route Reports

1. Navigate to “Reports”
2. Generate route reports
3. View route efficiency
4. Track on-time performance
5. Export data

Driver Reports

1. Go to “Driver Reports”
2. View driver performance
3. Track incidents
4. Generate summaries
5. Export reports

Settings

Transportation Settings

• Configure route parameters
• Set route limits
• Manage vehicle types
• Configure notifications

Safety Settings

• Manage safety protocols
• Configure incident reporting
• Set emergency procedures
• Manage compliance

Best Practices

1. Route Optimization: Regularly optimize routes
2. Driver Communication: Maintain clear communication
3. Safety First: Prioritize student safety
4. Maintenance: Regular vehicle maintenance
5. Documentation: Keep detailed records

Troubleshooting

Common Issues

Route not saving

• Check required fields
• Verify stop locations
• Review route parameters

Driver assignment failing

• Check driver availability
• Verify route capacity
• Review assignments

Vehicle status not updating

• Refresh page
• Check maintenance records
• Verify vehicle data